Plastic Surgery Practice Inventory Management System

1. Equipment and Supplies Categories

Critical Surgical Supplies

• Surgical instruments and sets
• Implants and prosthetics
• Suture materials
• Surgical dressings
• Local anesthetics

General Medical Supplies

• PPE (gloves, masks, gowns)
• Antiseptic solutions
• Bandages and wound care
• Basic medications

Office Supplies

• Administrative materials
• Patient forms
• Documentation supplies

2. Inventory Control Procedures

Daily Tasks

• Check stock levels of critical items
• Record usage in surgical cases
• Document expired items
• Update digital inventory system

Weekly Tasks

• Physical count of surgical supplies
• Review upcoming procedure requirements
• Place routine orders
• Check temperature logs for storage areas

Monthly Tasks

• Complete inventory audit
• Analyze usage patterns
• Review vendor contracts
• Update par levels

3. Storage Requirements

Temperature-Controlled Items

• Temperature range: __________
• Monitoring frequency: __________
• Backup system: __________

Controlled Substances

• Storage location: __________
• Access authorization: __________
• Documentation requirements: __________

4. Par Levels and Reorder Points

5. Quality Control

Expiration Date Monitoring

• Monthly review of expiration dates
• Rotation of stock (FIFO method)
• Documentation of disposed items

Sterilization Monitoring

• Sterilization logs
• Biological indicators
• Chemical indicators

6. Emergency Procedures

Supply Shortages

• Alternative supplier contacts
• Backup inventory location
• Emergency ordering procedure

Equipment Malfunction

• Service provider contacts
• Backup equipment location
• Temporary procedure modifications

7. Documentation Requirements

Regular Documentation

• Daily usage logs
• Temperature monitoring
• Sterilization records

Compliance Documentation

• FDA tracking requirements
• State regulations
• Accreditation standards