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Oncology Equipment Maintenance and Quality Assurance Log

Comprehensive Documentation Template for Oncology Practice Equipment

Oncology

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Template Content

Last updated: Mar 24, 2025

Equipment Information

  • Equipment Name/Model: ________________
  • Serial Number: ________________
  • Location: ________________
  • Manufacturer: ________________
  • Installation Date: ________________

Maintenance Schedule

Daily Checks

  • Equipment warm-up completed
  • Safety indicators functional
  • Calibration verification
  • Emergency stop function test

Weekly Maintenance

  • Software backup
  • Cooling system inspection
  • Network connectivity check
  • Quality assurance tests

Monthly Service

  • Full calibration
  • Safety protocol review
  • Performance testing
  • Dosimetry verification (for radiation equipment)

Service Record

Date Service Type Technician Details Next Service Due

Quality Control Tests

Radiation Equipment (if applicable)

  • Beam Output: ________________
  • Flatness/Symmetry: ________________
  • MLC Position Accuracy: ________________

Imaging Equipment

  • Image Quality Check: ________________
  • Resolution Test: ________________
  • Calibration Status: ________________

Incident Log

Date Issue Description Action Taken Resolved By

Certification

Maintenance Supervisor: ________________ Date: ________________

Keep records for minimum 3 years per regulatory requirements

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